The document management module in KYCP allows you to
centralise all documentation on any entity within KYC Portal itself against an entity.
This module however offers many other benefits when it comes to automation of
due diligence processes. Here are some of the most important aspects to know
about.
Automated Expiry notifications
When you upload a document in KYCP you can insert the expiry
date of the document. You can then set the number of days before the expiry
when your team is to be notified of such expiration so that they can start
working on collecting the new version of the document.
Single Customer View
The system also allows you to choose whether this document should
stick with the entity across your entire KYC Portal. This is a very powerful
feature in order to streamline all documentation by subject across your system.
Most clients in fact do set (as a default) that any type of document which is
proof of address and proof of ID to stick with the individual wherever they
might be in KYCP (even if they show up in the future). This avoids having to
ask the same individual or corporate for the documentation that you already
have on file, however it also reduces the operational costs of having to keep and
verify multiple versions of the same document across your organisation.
Physical Copy
Some companies need to rely on having the physical copy of
certain documents throughout the process. KYCP also allows for storing whether
the physical copy has been obtained or not to be able to run reports
accordingly.
Verification of documents
KYC Portal also allows the agent/user to be able to verify
the authenticity of a document with a manual toggle. A button that allows the
user to set the document to VALID or INVALID. This feature can also be
automated by integrating third parties (of your choice) that offer services of
document verification via API. In such cases, clients ask us to integrate our
system with the third party of choice and we then automate the verification
through API integration.
The document module in KYCP allows the user to view any document in the embedded secured viewer. This viewer handles anything from
scans, images, PDF, MS Office, and similar documents. It also highlights which
documents are expired and which documents are about to expire in the short
term. If the user has the respective rights, the system also allows for
downloading the document to your device.